NexusPayables - accounts payables automation software

NexusPayables’ workflow can be as simple or complex as your business processes require. Our system allows for a combination of workflow rule paths, which may be linear or concurrent. Rules can be based on multiple criteria including: entity, vendor, user, role, dollar amount, GL code, over-budget amount, job code, contract, etc.

We understand the challenges in having all your vendors conform to electronic means of invoice submission, so we’ve designed our system to offer multiple ways to capture your invoices via electronic and paper means. Choose to have your vendors submit directly into NexusVendor, receive emails, faxes, scan yourself, or simply outsource for Nexus Services to do it for you.

Your vendor list automatically syncs with your GL to keep both ends current. Additional supporting documents, such as W-9 forms and insurance certificates, can be uploaded into the system. NexusPayables will track vendor insurance certification expiration and alert users to upcoming expiration dates. Once expired, you may apply a rule to restrict the use of these expired insurance vendors. To greatly decrease GL coding errors, vendors can be pre-programmed with a limited number of associated GL accounts for the user to select from. These are just a few examples of the smart logic and comprehensive technology characteristics found within NexusPayables.

NexusPayables’ PO module option allows you to approve expenses through workflow before you have to justify why you spent it. All approved PO data is then flipped and easily converted into an invoice, removing any duplicate data entry. Further, the system’s receipt functionality provides three-way matching of PO to receipt of goods to invoice ensuring items ordered are actually received prior to payment.

Multiple user determined settings are available, such as custom views, templates, alerts, reports, and email notification frequency. Each user logs into a task-oriented dashboard for easy workflow and display of action items.

On demand reporting is critical for in-depth analysis and maintenance of your AP operations. NexusPayables comes installed with a vast array of industry standard pre-configured performance, historical, financial and administrative reports, including a custom report builder to report on any and every field within the system. The system delivers reports in HTML, Excel, and PDF, with the option to include all related scanned images, essential for CAM and audit type reporting.